Rolaa AI is a Meeting Operations Autopilot — not just a recording tool. It solves the 'Last 10%' problem: after your meeting ends, Rolaa captures the context, writes personalized follow-up emails, sends WhatsApp nudges, syncs to your CRM, creates Jira tickets, and handles client replies with AI sentiment analysis. The average professional wastes 31 hours a month in meetings because the follow-up loop is broken. Rolaa closes that loop automatically — from conversation to revenue.

How does Rolaa AI automate the entire meeting-to-revenue loop?

Rolaa runs a closed-loop autopilot after every meeting: (1) AI bot joins and captures the full conversation with speaker identification, (2) generates summaries, action items, decisions, and risk flags, (3) sends personalized follow-up emails within 2 minutes via Gmail or Rolaa's own email, (4) if no reply in 24 hours, sends a WhatsApp nudge, (5) AI reads the reply, analyzes sentiment, and decides to auto-respond, escalate, or stop, (6) everything syncs to HubSpot, Slack, Jira, and Notion. No manual work. Every meeting leads somewhere.

What makes Rolaa different from Fireflies, Otter, or Gong?

Most meeting tools stop at transcription. Rolaa goes further with engagement scoring (1-10 per participant), mute analytics with 98% accuracy, cumulative performance tracking across 50+ meetings, closed-loop automated follow-ups with AI reply handling, contact memory that builds relationship context across all interactions, and a voice/chat AI agent you can talk to about your meeting history. It's the complete meeting-to-revenue pipeline, not just a notetaker.

Is Rolaa AI free to use?

Yes. Rolaa offers a free plan with 5 meetings per month including full AI transcription, summaries, engagement scoring, performance analytics, and automated follow-ups. No credit card required. It scales from solo founders to growing teams.

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Terms & Conditions

Last updated: March 30, 2026

1. Agreement to Terms

These Terms and Conditions (“Terms”) constitute a legally binding agreement between you (“User,” “you,” or “your”) and Rolaa AI (“Company,” “we,” “our,” or “us”) governing your access to and use of the Rolaa AI platform, website, applications, and all related services (collectively, the “Services”).

By creating an account, accessing, or using the Services, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree, you must not use the Services.

2. Description of Services

Rolaa AI is an AI-powered meeting intelligence platform that provides:

Automated meeting recording via a bot that joins video conferencing platforms (Google Meet, Zoom)
Speech-to-text transcription of meeting recordings
AI-generated meeting summaries, action items, and insights
Participant performance analysis and engagement scoring
Personal performance tracking across meetings (“My Performance”)
Google Calendar integration for automatic bot scheduling
Media upload and analysis capabilities
AI voice and chat assistants for querying meeting content

3. Account Eligibility & Registration

You must be at least 18 years old to create an account and use the Services. By registering, you represent that:

You are at least 18 years of age
The information you provide is accurate, current, and complete
You will maintain and promptly update your account information
You will not share your account credentials or allow unauthorized access

You are responsible for all activity that occurs under your account. Notify us immediately at support@rolaa.ai if you suspect unauthorized access.

4. Recording Consent & User Responsibility

Important: You are solely responsible for compliance with all applicable recording consent laws.

You warrant that you have obtained the required consent of every meeting participant to record each call before deploying our bot.
Some jurisdictions require all-party consent before recording a conversation. You must comply with the recording laws of every jurisdiction in which meeting participants are located.
You must not use the Services if any participant on your call does not consent to being recorded.
You are responsible for informing all participants that the meeting is being recorded and that AI analysis will be performed on the recording.

Rolaa AI makes its bot visible to all meeting participants and identifies it as “Rolaa AI” in the participant list. However, bot visibility alone may not constitute sufficient notice under all applicable laws. It is your responsibility to provide additional notice as required.

5. Content Ownership & License

5.1 Your Content

You retain all rights, title, and interest in your meeting recordings, uploaded media, and any content you provide through the Services (“User Content”). By using the Services, you grant us a non-exclusive, worldwide, royalty-free license to process, store, and display your User Content solely for the purpose of providing and improving the Services.

5.2 AI-Generated Content

Summaries, transcriptions, performance analyses, engagement scores, and other outputs generated by our AI from your meetings (“Generated Content”) are provided to you for your use as part of the Services. You may use Generated Content for your internal purposes, subject to these Terms.

5.3 Our Intellectual Property

The Services, including all software, algorithms, models, designs, trademarks, and documentation, are owned by Rolaa AI and protected by intellectual property laws. Nothing in these Terms transfers any ownership of our intellectual property to you.

5.4 AI Model Training

We do not use your User Content or Meeting Content Information to train, retrain, fine-tune, or improve generative AI models. We contractually prohibit our third-party AI providers from using your content for their own model training purposes.

6. Acceptable Use

You agree not to use the Services to:

Record meetings without the knowledge and consent of all participants
Violate any applicable law, regulation, or third-party rights
Upload or transmit content that is unlawful, defamatory, harassing, obscene, or otherwise objectionable
Resell, sublicense, or commercially redistribute the Services or Generated Content without authorization
Reverse engineer, decompile, disassemble, or attempt to derive the source code of any portion of the Services
Interfere with or disrupt the integrity or performance of the Services
Circumvent or disable any security, authentication, or access control mechanisms
Use automated means (bots, scrapers, crawlers) to access the Services except through our official APIs
Impersonate any person or entity or misrepresent your affiliation
Use the Services for surveillance, stalking, or monitoring of individuals without their consent

7. Subscription & Payment

Certain features of the Services require a paid subscription. If you subscribe to a paid plan:

You agree to pay all fees associated with your chosen plan at the prices in effect when incurred
Subscriptions automatically renew at the end of each billing cycle unless you cancel before the renewal date
All fees are non-refundable except as expressly stated or required by applicable law
We reserve the right to change pricing with at least 30 days’ notice before the next billing cycle
If payment fails, we may suspend access to paid features until payment is resolved

8. AI Disclaimer & Accuracy

AI-generated outputs, including transcriptions, summaries, performance scores, engagement analyses, and action items, may be inaccurate, incomplete, or biased. These outputs are provided for informational purposes only and do not constitute professional, legal, medical, or business advice.

You are solely responsible for reviewing and verifying any AI-generated content before relying on it for decisions. Engagement scores and performance analyses reflect AI interpretation of meeting behavior patterns and should not be used as the sole basis for employment, performance review, or personnel decisions.

9. Service Availability & Modifications

We strive to maintain reliable service availability but do not guarantee uninterrupted or error-free operation. We reserve the right to:

Modify, update, or discontinue any feature of the Services with reasonable notice
Perform scheduled and emergency maintenance that may temporarily affect availability
Impose usage limits or rate limits to ensure fair use and platform stability

We will use commercially reasonable efforts to notify you of material changes to the Services that significantly affect your use.

10. Third-Party Integrations

The Services integrate with third-party platforms including Google Workspace (Calendar, OAuth), video conferencing services (Google Meet, Zoom), and cloud infrastructure providers. Your use of these integrations is subject to the respective third party’s terms and privacy policies. We are not responsible for the availability, accuracy, or conduct of any third-party service.

11. Disclaimer of Warranties

The following applies to the maximum extent permitted by applicable law:

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ACCURACY OF AI-GENERATED CONTENT.

We do not warrant that the Services will meet your requirements, be uninterrupted, secure, or error-free, or that any transcriptions, summaries, or analyses will be accurate or complete.

12. Limitation of Liability

To the maximum extent permitted by applicable law:

IN NO EVENT SHALL ROLAA AI, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, OR AFFILIATES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, USE, OR GOODWILL, ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR YOUR USE OF THE SERVICES, REGARDLESS OF THE THEORY OF LIABILITY.

OUR TOTAL AGGREGATE LIABILITY TO YOU FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICES SHALL NOT EXCEED THE GREATER OF (A) THE TOTAL AMOUNT YOU PAID TO US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100).

13. Indemnification

You agree to indemnify, defend, and hold harmless Rolaa AI and its officers, directors, employees, agents, and affiliates from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to:

Your use of the Services
Your violation of these Terms
Your User Content
Your failure to obtain required recording consent from meeting participants
Your violation of any applicable law or third-party rights

14. Termination

14.1 By You

You may terminate your account at any time by contacting us or using the account settings. Upon termination, your right to use the Services ceases immediately.

14.2 By Us

We may suspend or terminate your account at any time if you violate these Terms or engage in activity that harms the Services, other users, or third parties. For paid accounts, we will provide 30 days’ notice before termination except in cases of material breach.

14.3 Effect of Termination

Upon termination, we will delete your account data and associated content within 30 days. Backup copies may persist for up to 30 additional days. Sections of these Terms that by their nature should survive termination will remain in effect, including Sections 5 (Content Ownership), 11 (Disclaimers), 12 (Limitation of Liability), 13 (Indemnification), and 16 (Governing Law).

15. Changes to These Terms

We may modify these Terms at any time. We will notify you of material changes by email or through a prominent notice on our platform at least 30 days before the changes take effect. Your continued use of the Services after the effective date constitutes acceptance of the modified Terms. If you do not agree to the modified Terms, you must stop using the Services and terminate your account.

16. Governing Law & Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of India, without regard to conflict of law principles. Any disputes arising from or relating to these Terms or the Services shall first be attempted to be resolved through good-faith negotiation. If negotiation fails, disputes shall be resolved through binding arbitration in accordance with applicable arbitration rules, except that either party may seek injunctive relief in any court of competent jurisdiction.

17. General Provisions

Entire Agreement: These Terms, together with our Privacy Policy, constitute the entire agreement between you and Rolaa AI regarding the Services.
Severability: If any provision of these Terms is found to be unenforceable, the remaining provisions shall continue in full force and effect.
Waiver: Our failure to enforce any right or provision of these Terms shall not be deemed a waiver of that right or provision.
Assignment: You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights without restriction.
Force Majeure: We shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control, including natural disasters, acts of government, internet outages, or third-party service failures.

18. Contact Us

If you have questions about these Terms, contact us at:

Rolaa AI

Email: support@rolaa.ai

Website: https://rolaa.ai